Create and add a Professional Email Signature in Outlook

For your email messages, you can create one or more distinctive signatures in Outlook. In your email signature, you can include text, images, a logo, a screenshot of your handwritten signature, and even your electronic business card. Outlook has the option to be set up so that signatures are automatically added to all outgoing messages, or you can create your own signature and add it as necessary.

How to add an email signature in outlook

There are simple procedures to add or change your email signature:

1. Open a new email message in outlook on your pc.
2. Click on the Message menu, and double click on Signature > Signatures menu open.

3. Click on Select signature to edit then click New and in the New Signature dialog box, type a signature name.

4. In edit signature box, you can design your email signature by using different font, font colors, sizes, borders, bullets, hyperlinks, etc. you can use Microsoft word to format your text, then copy and paste your desired email signature in the Edit Signature box.

5. Under Choose default signature, set the below options for the signature:

In the E-mail account drop-down box, you can enter an email account to link with the signature. If you have multiple email accounts, then you can have different signatures for each email account.

If you want your signature added automatically to all new messages, then in the New messages drop-down box, select one of your signatures. If you don’t want to automatically add a signature to new messages, then set (none).

If you want your signature to appear in the messages when you reply to and forward, then in the Replies/forwards drop-down, select one of your signatures. Otherwise, set the default option.

6. Click OK to save your new signature.

How to add a Logo in your email Signature

If you have a company logo or an image and want to add it to your signature, use the below steps:

1. Open a new message and then select Signature and open it.
2. In the Select signature to edit box, select the signature you want to add a logo or image to.
3. Click on the Insert Image icon, choose your image file, and select Insert.
4. Right-click on the image, then choose Picture, then select the Size tab and use the options to resize your image. To maintain the proportions, make sure to keep the Lock aspect ratio checkbox checked.
5. Click OK, then select OK again to save the changes to your signature.

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Best free email signature generator:

If you are looking for a free online email signature generator, WiseStamp is the best choice.The free email signature generator offered by WiseStamp is a useful tool for creating expert email signatures for either personal or business use. You can personalize a number of components, including your name, social media links, job title, and contact information. Users can customize the visual appeal of their signature by selecting from a variety of templates and styles. Basic features are included in the free version, which works with well-known email clients like Outlook and Gmail. However, the paid version is the only way to access some advanced features like more customization choices and extra templates.